REALAX
für professionelles
Immobilienmanagement.

Privacy Policy

1. Data protection at a glance

General information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on data protection can be found in the privacy policy set out below.

Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the section “Information on the responsible party” in this privacy policy.

How do we collect your data?
Some data is collected when you provide it to us. This may, for example, include data you enter into a contact form.
Other data is collected automatically or after your consent when you visit the website through our IT systems. This mainly includes technical data such as browser, operating system or time of page access. This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some of the data is collected to ensure that the website is provided without errors. Other data may be used to analyse user behaviour. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders, or other service inquiries.

What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request correction or deletion of this data. If you have given consent to data processing, you may revoke this consent at any time with effect for the future. You also have the right, under certain circumstances, to request restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
You may contact us at any time if you have further questions on the subject of data protection.

Analytics tools and third-party tools
When visiting this website, your browsing behavior may be statistically analyzed. This is primarily done using so-called analytics programs.
Detailed information about these analytics programs can be found in the following privacy policy.

2. Hosting

We host the content of our website on our own servers.

The personal data collected on this website is processed and stored on our own servers. This may include, in particular, IP addresses, contact requests, meta and communication data, contract data, contact details, names, website access data and other data generated via a website.
Hosting is carried out for the purpose of fulfilling contracts with our prospective and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of the secure, fast and efficient provision of our online services (Art. 6 para. 1 lit. f GDPR). If corresponding consent has been requested, processing
is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and Section 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device within the meaning of the TDDDG. Consent may be revoked at any time.

3. General information and mandatory disclosures

Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the Internet (e.g. communication by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information on the responsible party
The responsible party for data processing on this website is:

GiT Gesellschaft für innovative DV-Technik mbH
Ludwig-Erhard-Str. 3
D-45891 Gelsenkirchen
Telefon: 0209-70900
E-Mail: hello@git.software

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g. names, email addresses, etc.).

Storage period
Unless a more specific storage period has been stated in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have
other legally permissible reasons for storing your personal data.

General legal bases for processing
If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, where special categories of data are processed.

If your data is required for the performance of a contract or for pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR.
If processing is necessary to fulfil a legal obligation, we process your data on the basis of Art. 6 para. 1 lit. c GDPR.

Processing may also be carried out on the basis of our legitimate interest under Art. 6 para. 1 lit. f GDPR.

Data Protection Officer
We have appointed a data protection officer.

GDI Gesellschaft für Datenschutz und Informationssicherheit mbh
Körnerstr. 45
58095 Hagen
Telefon: 02331/356832-0
E-Mail: datenschutz@gdi-mbh.eu

Recipients of personal data
As part of our business activities, we work with various external parties. In some cases, this also requires the transfer of personal data to these external parties.
We only share personal data with external parties if this is necessary for the fulfillment of a contract, if we are legally obliged to do so (e.g. disclosure of data to tax authorities), if we have a legitimate interest in accordance with Art. 6 (1) lit. f GDPR, or if another legal basis permits the data transfer.
When using processors, we only share our customers’ personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of your consent to data processing
Many data processing operations are only possible with your explicit consent. You may withdraw your consent at any time. The legality of data processing carried out prior to the withdrawal remains unaffected.
Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

If data processing is based on Art. 6 (1) lit. e or f GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data; this also applies to profiling based on these provisions. The respective legal basis on which processing is carried out can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defense of legal claims (objection pursuant to Art. 21 (1) GDPR).
If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purposes of direct marketing (objection pursuant to Art. 21 (2) GDPR).

Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place of the alleged infringement. This right exists without prejudice to other administrative or judicial remedies.

Right to data portability
You have the right to receive the data that we process automatically on the basis of your consent or in fulfillment of a contract, in a commonly used, machine-readable format, either for yourself or to be transferred to a third party. If you request the direct transfer of the data to another controller, this will only be done where technically feasible.

Information, rectification, and erasure
Within the scope of the applicable legal provisions, you have the right at any time to obtain, free of charge, information about your stored personal data, its origin and recipients, and the purpose of the data processing, and, if applicable, a right to have this data corrected or deleted. For this purpose, as well as for any further questions on the subject of personal data, you may contact us at any time.

Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time to exercise this right. The right to restriction of processing applies in the following cases:

If you contest the accuracy of your personal data stored by us, we usually need time to verify this. During the verification period, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of erasure.
If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request restriction of processing instead of deletion.

If you have objected pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request restriction of the processing of your personal data.
If you have restricted the processing of your personal data, such data – apart from storage – may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator. You can recognize an encrypted connection by the change in the browser’s address line from “http://” to “https://” and by the lock icon in your browser bar.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising emails
We hereby object to the use of contact data published as part of the legal notice requirements for the purpose of sending unsolicited advertising and informational materials. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam emails.

4. Datenerfassung auf dieser Website

Cookies
Our websites use so-called “cookies.” Cookies are small data packets and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit. Persistent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services provided by third parties within websites (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. shopping cart functionality or video display). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions you request (e.g. for the shopping cart function), or to optimize the website (e.g. cookies for measuring web audience) (“necessary cookies”) are stored on the basis of Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of its services.
If consent has been requested for the storage of cookies and comparable recognition technologies, processing is carried out exclusively on the basis of this consent (Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG); consent can be revoked at any time.

You can configure your browser to inform you about the setting of cookies, to allow cookies only in individual cases, to exclude the acceptance of cookies in certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

You can find out which cookies and services are used on this website in this privacy policy.

Server log files
The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

– Browser type and browser version
– Operating system used
– Referrer URL
– Hostname of the accessing computer
– Time of the server request
– IP address

This data is not merged with other data sources.
The collection of this data is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of the website – for this purpose, server log files must be recorded.

Contact form
If you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact details you enter there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, provided your inquiry is related to the fulfillment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR) if this has been requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g. after your inquiry has been fully processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Inquiry by email, phone, or fax
If you contact us by email, phone, or fax, your inquiry, including all resulting personal data (name, request), will be stored and processed by us for the purpose of handling your request. We will not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, provided your inquiry is related to the fulfillment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR) if this has been requested; consent can be revoked at any time.

The data you send to us via contact inquiries will remain with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g. after your request has been fully processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

5. Analytics tools and advertising

Google Tag Manager
We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that allows us to integrate tracking or analytics tools and other technologies into our website. Google Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It is used solely for managing and deploying the tools integrated through it. However, it does collect your IP address, which may also be transferred to Google’s parent company in the United States.

Its use is based on Art. 6 (1) lit. f GDPR. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG. Consent can be revoked at any time.
Google is certified under the EU-US Data Privacy Framework (DPF).

The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States.

Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link:
https://www.dataprivacyframework.gov/participant/5780

Matomo
This website uses the open-source web analytics service Matomo. With Matomo, we can collect and analyze data about how visitors use our website. This includes information such as page views, origin of visitors, and user interactions (e.g. clicks or purchases).

Processing is based on Art. 6 (1) lit. f GDPR or, where applicable, on your consent (Art. 6 (1) lit. a GDPR).

IP anonymization: Your IP address is shortened before analysis.
Hosting: All data is hosted on our own servers and not shared with third parties.

Google Ads
We use Google Ads, an online advertising program by Google Ireland Limited.
Google Ads allows us to display ads in Google search results or on third-party websites based on search terms or user data (e.g. location, interests). We can also evaluate performance metrics such as clicks and keyword effectiveness.

Processing is based on your consent (Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG). Data transfers to the USA rely on EU standard contractual clauses. Google is also certified under the EU-US Data Privacy Framework.

LinkedIn Insight Tag
This website uses the Insight Tag from LinkedIn Ireland Unlimited Company.
It enables us to analyze visitor data such as professional information (e.g. job title, company size, industry) and measure conversions (e.g. purchases). It also supports retargeting.

LinkedIn collects log data (URL, referrer, IP address, device data). IP addresses are shortened or pseudonymized. Identifiers are deleted after 7 days; remaining data after 180 days.

Processing is based on consent (Art. 6 (1) lit. a GDPR) or legitimate interest (Art. 6 (1) lit. f GDPR). Data transfers to the USA rely on EU standard contractual clauses. LinkedIn is also certified under the EU-US Data Privacy Framework.

You can object here: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Legal basis
Where consent has been obtained, the use of the above-mentioned service is based exclusively on Art. 6 (1) lit. a GDPR and Section 25 TDDDG. Consent can be revoked at any time.

Where no consent has been obtained, the service is used on the basis of Art. 6 (1) lit. f GDPR; the website operator has a legitimate interest in effective advertising measures, including social media.

Data transfers to the United States are based on the standard contractual clauses of the European Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States.

Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5448.

Objection to the use of LinkedIn Insight Tag
You can object to the analysis of user behavior and targeted advertising by LinkedIn via the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

In addition, LinkedIn members can control the use of their personal data for advertising purposes in their account settings. To prevent LinkedIn from linking data collected on our website with your LinkedIn account, you should log out of your LinkedIn account before visiting our website.

6. Newsletter

Newsletter data
To receive our newsletter, we require your email address and confirmation that you consent to receiving it.

Rapidmail
This website uses rapidmail GmbH to send newsletters. The provider is rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg im Breisgau, Germany.
Rapidmail is a service that allows, among other things, the organization and analysis of newsletter distribution. The data you enter for the purpose of subscribing to the newsletter is stored on Rapidmail’s servers in Germany.

Data analysis by Rapidmail
For analysis purposes, emails sent via Rapidmail contain a so-called tracking pixel that connects to Rapidmail’s servers when the email is opened. This allows us to determine whether a newsletter message has been opened.

Furthermore, with the help of rapidmail GmbH, we can determine whether and which links in the newsletter message are clicked. All links in the email are so-called tracking links that allow your clicks to be recorded.
If you do not wish to be analyzed by Rapidmail, you must unsubscribe from the newsletter. A corresponding link is provided in every newsletter message for this purpose.

Further details on Rapidmail’s analysis features can be found at: https://de.rapidmail.wiki/kategorien/statistiken/.

Legal basis
Data processing is carried out on the basis of your consent (Art. 6 (1) lit. a GDPR). You may revoke this consent at any time. The legality of data processing carried out prior to the withdrawal remains unaffected.

Storage period
The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data stored by us for other purposes remains unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored in a blacklist by us or the newsletter service provider if this is necessary to prevent future mailings. The data from the blacklist is used solely for this purpose and is not combined with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). The storage in the blacklist is not time-limited. You may object to the storage if your interests outweigh our legitimate interest.

For more details, please refer to Rapidmail’s data security information: https://www.rapidmail.de/datensicherheit.

Data processing agreement
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, ensuring that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

7. Plugins and Tools

Google Fonts (local hosting)
This website uses so-called Google Fonts, which are provided by Google, for the consistent display of fonts. The Google Fonts are installed locally, and no connection to Google’s servers is established.

Further information about Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=en.

Font Awesome (local hosting)
This website uses Font Awesome for the consistent display of fonts. Font Awesome is installed locally, and no connection to servers of Fonticons, Inc. is established.
Further information about Font Awesome can be found in its privacy policy: https://fontawesome.com/privacy.

8. eCommerce and payment providers

Data transfer upon conclusion of a contract for services and digital content
We only transfer personal data to third parties if this is necessary for the execution of a contract, for example to the credit institution responsible for payment processing.
Further transfer of data does not take place or only if you have expressly consented to it. Your data will not be passed on to third parties without your explicit consent, for example for advertising purposes.
The legal basis for data processing is Art. 6 (1) lit. b GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.

9. Audio- und Videokonferenzen

Data processing
We use online conferencing tools, among others, to communicate with our customers. The specific tools we use are listed below. If you communicate with us via video or audio conference over the internet, your personal data will be collected and processed by us and the provider of the respective conferencing tool.
The conferencing tools collect all data that you provide or use to access the tools (e.g. email address and/or your phone number). They also process the duration of the conference, the start and end (time) of participation, the number of participants, and other “contextual information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data required to handle the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
If content is exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat or instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we do not have full control over the data processing operations of the tools used. Our possibilities depend largely on the policies of the respective provider. Further information on data processing by the conferencing tools can be found in the privacy policies of the respective tools listed below.

Purpose and legal basis
The conferencing tools are used to communicate with prospective or existing contractual partners or to provide certain services to our customers (Art. 6 (1) lit. b GDPR).

Furthermore, the use of these tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR).

If consent has been requested, the respective tools are used on the basis of this consent; consent can be revoked at any time with effect for the future.

Storage period
The data collected directly by us via the video and conferencing tools will be deleted from our systems as soon as you request deletion, revoke your consent to storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.
We have no control over the storage period of your data that is stored by the operators of the conferencing tools for their own purposes. For details, please contact the respective providers of the conferencing tools directly.

Conferencing tools used
We use the following conferencing tools:

Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.

Details on data processing can be found in Microsoft Teams’ privacy policy: https://privacy.microsoft.com/en-us/privacystatement.
The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States.

Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at: https://www.dataprivacyframework.gov/participant/6474

Data processing agreement
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, ensuring that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

10. Own services

Handling of applicant data
We offer you the opportunity to apply to us (e.g. by email, post, or via an online application form). Below, we inform you about the scope, purpose, and use of the personal data collected during the application process.
We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection laws and all other legal provisions, and that your data will be treated as strictly confidential.

Scope and purpose of data collection
If you submit an application to us, we process the personal data associated with it (e.g. contact and communication data, application documents, notes from interviews, etc.) to the extent necessary to make a decision on the establishment of an employment relationship.
The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) lit. b GDPR (general contract initiation), and – if you have given your consent – Art. 6 (1) lit. a GDPR. Consent can be revoked at any time.
Your personal data will only be shared within our company with individuals involved in processing your application.
If your application is successful, the data you have submitted will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1) lit. b GDPR for the purpose of carrying out the employment relationship.

Inclusion in the applicant pool
If we are unable to offer you a position, there may be an option to include you in our applicant pool. In this case, all documents and information from your application will be stored in the applicant pool so that we can contact you if suitable vacancies arise.
Inclusion in the applicant pool is based solely on your explicit consent (Art. 6 (1) lit. a GDPR). Providing this consent is voluntary and is not related to the ongoing application process. You may revoke your consent at any time. In such a case, your data will be irrevocably deleted from the applicant pool, unless legal retention obligations apply.

The data in the applicant pool will be irrevocably deleted no later than two years after consent has been given.